Corporate Administrator

Wise Wolves Capital, part of WISE WOLVES GROUP, a licensed company with a full range of corporate services, such as incorporation, maintaining and administering of business as well as performing trust management, is seeking a highly organized and detail-oriented Corporate Administrator to join our Cyprus headquarters.

The ideal candidate will be responsible for ensuring the smooth and efficient operation of corporate administrative functions, including accurate financial reporting, compliance with legal and regulatory requirements, and maintaining up-to-date corporate records. The role requires flexibility and mobility, as well as the ability to handle a wide range of responsibilities with precision and professionalism.

KEY RESPONSIBILITIES:

• Maintain and organize all corporate files, both digital and hard copies, ensuring that all documents are easily accessible and securely stored.
• Manage and update registrars of different kinds, including company registers, ensuring compliance with relevant regulations.
• Oversee the safekeeping of company stamps and ensure their proper use in line with company policies.
• Handle financial reporting tasks, including the arrangement and tracking of invoices.
• Assist with the incorporation process of new companies, including preparing and filing necessary documents with relevant authorities.
• Ensure compliance with all relevant deadlines, including statutory filings and regulatory submissions.
• Be available to visit and liaise with various authorities, including regulatory bodies, banks, and other relevant institutions, as needed.
• Respond promptly to requests for information and support from team members.
• Provide accurate reporting and statistics related to internal and external requests, ensuring transparency and accountability.
• Monitor and track all relevant deadlines, ensuring that all corporate obligations are met on time.
• Proactively manage any potential delays or issues, providing updates and solutions as necessary.
• Develop and maintain a network of certifying officers, legal advisors, and other key contacts to facilitate the timely fulfillment of corporate duties.
• Address and manage special requests, ensuring that all duties are fulfilled accurately and within the agreed timeframes.

QUALIFICATIONS AND SKILLS:

• Proven experience in corporate administration, preferably within a legal or financial services environment.
• Strong understanding of corporate governance, incorporation processes, and legal documentation.
• Excellent organizational skills with a keen attention to detail.
• Ability to manage multiple tasks and deadlines with a high degree of accuracy.
• Strong communication and interpersonal skills, with the ability to liaise effectively with clients, authorities, and team members.
• Solid knowledge of Microsoft Office Suite and other relevant software.
• Knowledge of the Cypriot legal and regulatory environment is an advantage.
• Ability to work independently and as part of a team.
• Excellent command of the Greek and English languages.

PERSONAL CHARACTERISTICS:

• Flexible and mobile, with the ability to respond to urgent requests and visit relevant authorities as needed.
• Highly organized and methodical, with a focus on maintaining accurate and up-to-date records.
• Proactive and solution-oriented, with the ability to anticipate and address potential issues before they arise.
• Strong ethical standards and a commitment to maintaining confidentiality.

BENEFITS:

• Competitive remuneration package including measurable, transparent, and reflective KPI system.
• You will be given the autonomy to manage your workload and time to enable you to maximize business volumes and strive for growth through nurturing client relationships.
• Parking allowance.
• Drinks and snacks in the office.
• Trainings and professional development.
• Corporate events.
• Our office is conveniently located in the center of Limassol

APPLICATION

If you are interested in joining our team, please send us your detailed CV to hr@wise-wolves.com with the subject line "Corporate Administrator".

Please note that due to the high volume of applications, we'll contact only those selected for interviews. However, your information will be retained for consideration in the future should suitable positions become available.